Volunteer Bookkeeper Position

About us: Animal Outreach of Shelby County is the only all-volunteer nonprofit cat advocacy organization for Shelby County, Indiana. We mainly concentrate on spay/neuter services for stray and feral cats. We provide humane traps to allow people to catch feral cats so we can take them into the vet to be sterilized and vaccinated. We do occasionally come across friendly cats that can’t be returned to their outdoor home.  In those cases, we will place them up for adoption as an inside cat at one of our 3 adoption centers. We do not have a shelter, only a network of fosters. Our main goal is to reduce the feline overpopulation problem with spay/neuter efforts.

Summary of Job Description: Under the direction of the President of the Board of Directors, this position is responsible for performing a variety of bookkeeping and accounting duties including financial record keeping and transactions. Current transactions include accounts payable, receivable and general ledger. Maintains an average of 3 funds to track grant expenditures. The desired individual will have advanced experience with QuickBooks and experience working in the nonprofit setting. (Aprox. 2 hrs/month)

Qualifications and job requirements:

  1. Advanced proficiency in QuickBooks (we will pay for the cloud version of Quickbooks)
  2. Additional proficiency in Windows, Microsoft Office and Excel
  3. Strong mathematical skills
  4. Must have excellent interpersonal skills, communicate clearly and maintain confidentiality

Nonprofit experience a plus

Duties & Responsibilities:

1. Processes payroll; prepares and records paychecks; processes state and federal payroll tax deposits and prepares reports in a timely manner.

2. Performs monthly billing for families to include after school tutoring program, summer camp and occasional vouchers

3. Issues checks for bills, employee reimbursements and stipends in an accurate and timely manner; pays quarterly workers compensation.

4. Prepares federal tax returns, 1099s and W-2s as needed

5. Ensures that all expenditures are appropriately categorized to accommodate year end reports

6. Reconciles bank accounts and provides reports to the President of the Board of Directors as needed..

7. Alerts the President of the Board of Directors to past-due accounts and potential account issues in a timely manner.

8. Provides recommendations for fund accounting and cyclical expenses

9. Proactively maintains organized filing system for all financial transactions and records

10.Assists in the development and implementation of systems and procedures as needed.

11.Works using generally accepted accounting principles (GAAP)

This position does NOT REQUIRE that you be in Shelby County, Indiana, as it can be done remotely. This position also is open to college graduates who are looking to acquire bookkeeping and accountant experience with nonprofit organizations. You must already have working bookkeeping experience and are using this opportunity to transfer your skills from a for-profit entity to a nonprofit, in order to become qualified to work in a nonprofit entity. This position is NOT a training position, and you must have a mastery in Generally Accepted Accounting Principles, know how to debit and credit, and understand the basics of chart of accounts, so that you can categorize our transactions into the proper chart of accounts. Again, if you are a student or if you live outside of Indiana, please still consider applying.

To express interest, or if you have any questions, contact:

KerryAnn May, 317-627-4539, kmay@shelbypets.com